Payroll Direct Deposit
BCR Software payroll users have the option of directly depositing their employee’s checks into the employee’s bank electronically.
Step one is the add the employer’s bank routing number and account number in Administration, System Defaults, PR tab. In the lower left corner is a section called ‘Direct Deposit’. The text box beside Routing Source is the bank’s routing number. Routing Destination is the employer’s account number. These numbers should match for the Default Bank at the top center of this tab. When a payroll is run and a direct deposit is created by the system the ‘Last Deposit Date’ and ‘Deposits That Day’ will be updated. These are maintained to prevent duplicate payroll deposits.
Next open Edit Employees in the Payroll module and go to the Direct Deposit tab for each employee. On this tab set the Acct Type to Checking or Savings and fill in the individual’s Account and Routing numbers. Next check the P1 through P6 pay period for which direct deposit should occur. If you use P6 for commissions or bonuses and you desire to present paper checks instead of direct deposit then leave it unchecked. In the example below the employee has the first $350 (Max Deposit) directly deposited to his checking account. The next $50, if earned, will be directly deposited to his savings account except for period P3 (he needs the extra money that week). Anything beyond that amount ($400) will be printed on a paper check. The Seq column sets the sequence in which deposits are to be performed. if the Savings was set to 1 and Checking to 2 then the savings would be deposited first and then the checking. If in this case, for example the employees net was $375 then $50 to Savings and $325 to Checking. There may be several different accounts and account types for each employee deposited to by the system.
The creation of payroll is performed as usual. When the payroll clerk gets to the step of printing checks, employees that did not have net pay greater than their Max Deposit totals will receive a check for zero dollars and Void will be written in the amount locations. The stubs of the check will be written as normal detailing pay and withholding types and amount. A line will be added to the stub labeled DEPOSIT TYPE with partial acct# to identify the account used and the amount deposited for each Direct Deposit. The system will also notify the clerk that a file of type .ACH with the name and directory location was created. This file will contact the employee names, bank information, dollars to be deposited, and may be printed at this time. The employer should contact its bank to determine how this file should be supplied.